You've finished your interview, gone home excited to get an answer, but now what? Maybe a few days (or weeks) have passed and you haven't heard anything.
In this article, I will show youHow to send a follow-up email after an interviewif you have not received a response including:
- How to politely ask for the result of an interview (avoiding critical mistakes that could hurt your chances of getting the job)
- The best subject lines to use in your follow-up emails
- Word-for-word email samples and templates that you can copy
- How long to wait before sending the email (and when to send a second email, if necessary)
- Two insider tips based on my experience as a recruiter to make all your follow-ups easier and stress-free
How to follow up by email after an interview:
Step 1 – Create a strong follow-up email subject line
Email subject linesthey are important because they determine whether and how quickly your email is opened.
I recommend contacting whoever you said you contacted after the interview or, if unsure, contacting the person you emailed to schedule the interview.
The person who scheduled your interview is a good person to follow up with and check the status of your interview feedback.
The best way to write a subject line for a follow-up email is to simply reply to the last email thread (which you used to schedule the interview) and leave the old subject line behind.
For example, let's say this is the subject of the email above:
Interview Thursday at 10:00 am
You need to hit "reply" in your email program, then the subject line will look like this:
Re: Interview Thursday at 10am
Continuing the existing email thread and leaving the subject line as is will increase the chances of your email being opened faster.
The recipient will open your follow-up email because they're clear what the email is about (and it's clear it's not a stranger or someone sending you a cold email).
If you don't have a previous email to respond to, choose one of the following subject lines for your interview follow-up email:
- Job interview tracking.
- Job interview follow-up
- Interview status tracking
- Follow-up of interview results
Step 2: Write the body of your follow-up email
The body of your follow-up email should be short and to the point. Most employers prefer to receive a short and sweet follow-up email after the job interview without unnecessary information.
So be clear and direct about why you are following up. Don't be shy. However, you must be courteous and respectful no matter how long you are waiting.
How to write a follow-up email after an interview:
- Greet the recipient by name.
- Explain that you are following up on the job you were interviewing for, to ask about the status.
- Be specific when mentioning the job; Include the title, date of interview, or both.
- Reaffirm your interest in the position.
- Directly request an update and say you're looking forward to hearing the next steps.
- End by thanking the reader and signing with your first and last name.
- Keep your interview follow-up email short and to the point, without any unnecessary content.
- Please run spell check and double check everything before sending your follow up email.
- Keep a positive tone at all times and don't show frustration, even if it's a second or third unanswered follow-up.
This last point is critical. Even if you're about to send a second or third interview follow-up email after two weeks,write a rude message or show frustrationnotmake the employer's decision-making process faster and may even cost you your job.
So use a positive tone, tell the employer you're looking for status updates and are excited to hear feedback when they get the chance, then wrap it up by saying something like:"Thank you so much for your time. I look forward to hearing from you when I get the chance."
Next, I'll make sending an email after the interview even easier. I'll give word-for-word examples that you can copy...
Examples of follow-up emails after an interview
First follow-up email:
Hope all is well.
I'm reaching out to see if you have any status updates regarding the <POSITION> I interviewed for on <DATE>.
I'm excited to hear about the next steps, and the role seems to fit my background perfectly based on what I've learned! Any updates you can share would be great.
If you submit this, please allow five business days for a response. If you don't get a response at that point, it's time to send a second email...
Second follow-up email after no response:
I did not receive a response to my last email so I would like to double check how the interview process is progressing on your part.
Is there an update you can share about the <JOB TITLE> position? I'm still interested in the opportunity and look forward to hearing from you when I have some news to share.
Use:The follow-up email templates above are best if you've already sent one.Thank you via email the day after your interview.
However, we cannot go back in time.So if you didn't send a thank you note after the interview, you can write a follow-up email that also thanks the employer...
The basic interview follow-up steps above will still work, but we need to add a part at the beginning of the follow-up email.
After greeting the hiring manager or interviewer by name, you should thank them for taking the time to interview you.
I would also mention the specific date you spoke to remind them. For example:"Dear Jeff, thank you for taking the time to meet with me on Thursday."
You can then use the same steps we covered above for a regular interview follow-up email...
Say you enjoyed learning about the role you discussed (be specific and refer to it by title), then let them know you're looking forward to an update. Be clear and direct and ask for an update.
End with a thank you, and then end the email with your full name, as in the examples above.
Interview follow-up email combined with a thank you email:
Hello <NAME>,(Video) Second Follow up Email After Interview if You Got NO Response the 1st Time
Thank you so much for taking the time to meet with me on Thursday to discuss <JOB TITLE>'s position. I enjoyed our conversation and the information you shared about <specific topic> was interesting.
I'm following along to see if you have any updates on the position now.
I'm excited to hear about the next steps, and the role seems to fit my background perfectly based on what I've learned! Anything you can share would be great.
And for your future interviews, here's a thank you email template I recommend following your interview. Submit this within 24 hours. I prefer lunchtime the next day:
Thank you for taking the time to meet with me yesterday. I enjoyed our discussion on <SPECIFIC TOPIC>, and the role of <JOB TITLE> sounds like an excellent opportunity for me at this point in my career. I look forward to receiving updates as they become available, and please feel free to reach out to me if you have any questions or concerns.
How long should you wait after an interview to follow up?
You should follow up five business days after the job interview if you haven't received feedback from the employer.Or, if the employer has provided a target date for post-interview feedback, follow up one business day after that date.
For example, if the hiring team said they would let you know next steps within three days of your job interview, wait four days and send a follow-up email.
The idea is… this will help you to avoid looking too anxious and desperate.
Please note that you must also send a thank you email within 24 hours of the interview!
Don't use these follow-up templates to email the company the day after your interview; employers need time to make their decision. However, companies appreciate a brief "thank you" before making a decision.
You can use this item towrite a thank you email.
What else to do while waiting for interview feedback
Please be aware that delays occur and the recruitment process takes time.So the best thing to do while waiting for a status update is to apply for more jobs and try to schedule more interviews.You shouldn't stop doing this until you sign a job offer!
No matter how well you write your follow-up email, you won't get a company to speed up your process, avoid delays, skip other applicants, etc.
That's why you should keep applying for jobs until you sign a job offer. No exceptions. Because you never know if a company is interviewing 10 other people, considering promoting an internal candidate, or anything else that could cost you the job, even if yourthe interview went well.
“These emails seem too simple. Should I add more?
Some job seekers have asked me if the above example emails are too short or too simple. In my opinion, no.
I always recommend using a short and sweet follow-up email in your job search. I recommend keeping the length roughly the same as the templates I provided above.
Don't complicate your message. Make a polite greeting, be sincere and say what you want (an update on the hiring process) and then end your email politely without any unnecessary content.
This type of follow-up email is the best option to get an immediate post-interview update without sounding pushy, desperate, etc.
In all likelihood, the person you sent the email to will get back to you, apologize, and say they're still working on a decision. Or there's a chance they have news to share and will update you once they get your email.
Anyway, he remembered that he is waiting for an answer and is still interested in the position, which is the goal.(Employers look to hire people who seem genuinely interested in the position andnotjust assume you're interested after an interview if they don't hear from you!)
If you want to know what else hiring managers look for when conducting interviews, read my list ofjob interview tips here. This will help you better understand the mindset of the employer and give you a huge edge over the competition in your job search.
What if the employer says they don't have feedback yet?
In some cases, the hiring manager or recruiter will respond to your follow-up email and let you know that you're still in the middle of the hiring process and don't have information about next steps yet.
Sometimes they'll be specific about what they're working on behind the scenes (for example, they might say they're still working on getting the whole team together as a group to discuss multiple candidates), but they usually won't tell you the details.
Either way, I recommend replying with a short email to keep the conversation going and stay in touch. By using the email template below, you will also have the opportunity to follow up again if needed.
Example email response if employer says they don't have any status updates:
Thanks for the info.
When would be an appropriate time to register again?
I'm excited about the opportunity and want to stay in touch, but I know these things take time, so I don't want to follow up too often here.
Any information you can share about the process would be great.
What if the company didn't respond to multiple emails after the interview?
If you've sent the first and second follow-up emails for the samples provided above and still haven't received a response from the employer about your candidate status, here's what to do:
- First, make sure you've waited a day or two for a response to your most recent email (not counting weekends).
- Then send a follow-up to the same person, replying to the same email you already sent and keeping the email subject the same.
Email body example:
I just wanted to follow up again, make sure you saw my last email, and ask if you have any status updates on the <JOB TITLE> position I interviewed for on <DATE>. I look forward to hearing back about possible next steps when I get the chance. Thanks!
Be patient after that...
If you haven't received a response by this time, I would be patient. There's a chance that a key person in the hiring process is on vacation, or that the person you're emailing is extremely busy, sick, etc.
Therefore, I recommend waiting a minimum of 48 to 72 hours at this point, and in some cases it is better to wait a full week.
Sending another follow up before then won't help you get the job. So try to focus on other tasks in your job search while you wait to apply for an upgrade again.
When you feel like it's time to take things further, here's who to email and how to write the email...
Choose the next logical person in the company to email.
For example, if you've emailed a human resources person before, try the hiring manager or someone in the department you've spoken with in your job interviews. Or vice versa; If you've emailed the hiring manager multiple times with no response, try contacting HR, a recruiter, or another relevant contact within the company.
Since this is a brand new email thread, you'll need to write a subject line. I recommend keeping it simple and using one of the example subject lines I shared earlier in this article.
Follow-up email to the second person at the company (no response):
I am writing to request updates on the position <POSITION> for which I interviewed on <DATE>.
I emailed <NAME> last week and didn't get a response or update, so I thought it would make sense to ask you next.
If/when you have any comments you can share, let me know. I'm glad to hear about the opportunity and look forward to feedback when your team has the opportunity.
Thank you for your time and consideration,
How to complete your interview follow-up email
In the sample emails above, you'll notice a combination of different ways to "exit" and complete the email. You can choose the option that feels natural to you, as some are more formal than others.
Here is a complete list of good and reliable options for how to end your interview follow-up email (from most formal to least formal):
- Thank you for your time and consideration
- Thank's for your time
- Thank's for your time
You can also decide if you want to write your first and last name or just your first name. Choose based on your past interactions with the hiring manager or employer and what you think fits the industry and company culture.
If you are emailing the hiring manager with their first name, simply sign the email with your first name.
Two more follow-up tips
By following the tips above, you'll have great emails to send after any interview...phone interviewfor a final personal interview.
However, there are also a few other tips I can share that will ease the process and help you land the job:
Tip 1: If you're still not 100% sure about your emails after reading the information above, ask a friend or family member to review your follow-up email to provide feedback.
They can check everything and tell you if it looks polite and clear, or if something sounds weird!
Tip 2: End each interview by asking when you can expect feedback. Just say, "When can I expect feedback and who will contact me?"
It is sometimes normal for it to take a week or two to get a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a few other candidates before making a decision.
So this tip will save you a lot of stress because you'll know if it's time to follow up or not, and you won't worry if you don't get a response after a few days.
While waiting for the feedback, you can read thesesigns that your interview went well or badly.